Annotate, edit & sign PDF documents using the Tool Bar

​DocHub's main Tool Bar has most of the PDF annotating tools you'll ever need to markup, edit, and sign documents, and it's super easy to use. The Tool Bar appears above an open document, while editing a template, and it'll also appear above a shared document for anyone you've designated as having permission to annotate. Here's a summary for each tool:
​To use any of these tools, just click on its button  on the Tool Bar and then click on your document where you'd like to add the new annotation. You can markup your PDF with any of these tools as many times as you'd like, and you'll always be able to edit, move, or delete any of these edits after they've been added to your PDF document.

POINTER DocHub_Tool_Bar_-_Pointer.png

The Pointer is the default tool that is selected when you open a document. It's a multi-use tool that is responsive to your document and the types of annotations or fields on the PDF.

If you need to fill out a PDF form or add a signature or edit, move, resize, & delete annotation windows you've added with other tools, you can keep it on the Pointer Tool and do all of those things. 


TEXT DocHub_Tool_Bar_-_Text.png

Insert your own text anywhere on your document and choose from a variety of fonts, sizes, and colors including styles such as bold or italics for emphasis. All Text Tool windows have  Snap-To-Grid assistance turned on by default for lining your text up perfectly with horizontal and vertical lines or the baselines of any embedded aka digital text on your document that was on it before uploading to DocHub. Use 'G' on your keyboard to toggle the auto-alignment on or off. You can press Return or Enter on your keyboard while adding text to make a line break anywhere. To pre-determine how wide you want the text window to be and to force a line break at a certain width, you could frame a window instead of a regular click anywhere on your document and hold the left-click or primary button down while dragging the cursor to the desired width and then release the button. You can also line break anywhere within a framed Text Tool annotation window by pressing Enter or Return and make it wider by hovering your cursor over the right edge of the box and click and drag to the right.
On the right side of the Tool Bar, you'll also see settings to justify your text to the left, right, or center of the Text Tool window and a drop-down menu to adjust the line spacing (increase or decrease the vertical space between rows of text).

DRAW DocHub_Tool_Bar_-_Draw.png

Use the Pen tool to sketch lines or shapes anywhere on your PDF as either a freeform annotation or use our assisted markup tools in the submenu of the Draw Tool for perfectly drawn circles, rectangles, straight lines, and arrows. Just click on the downward arrow to the right of the Draw Tool button to select other shapes. To draw 100% accurate horizontal, vertical, or diagonal lines, select the Line tool and hold down the Shift key for assisted angle vectors at 45 degree increments. All of these Draw annotations can be applied  in a variety of colors and brush sizes. You can also adjust the colors and sizes after the drawings have been added to your document.

HIGHLIGHT DocHub_Tool_Bar_-_Highlighter.png

Choose from 6 different colors to frame a highlight box over an entire area of your document, or you can just highlight the text within the area that you frame with the cursor. A yellow box frame is the default color and type. Use the toggle switches to the right of the Tool Bar when this tool is selected to switch between box and text highlights and to choose the color of the highlight. This tool also includes Underline DocHub_Tool_Bar_-_Underline.png and Strikethrough DocHub_Tool_Bar_-_Strikethrough.png tools which you can apply to any embedded text by framing the area around it.

WHITEOUT or REDACT DocHub_Tool_Bar_-_Whiteout.png

Frame a box to cover up any content of your PDF that you'd like to whiteout or redact. You'll see two toggle switches to the right of the toolbar when this tool is active to choose between box or text and to change the color from white to black (redact). The redact (black) option does require DocHub Pro. By default, this tool is set to white box annotations though if you want to just fill in rows of embedded text and have DocHub automatically apply the whiteout or redact boxes to the rows of text in the area that you frame, click on the Selection Mode toggle to switch from box to text.

Once whiteout or redact annotations have been added to your PDF, you can then add annotations on top of the whiteout. To find out more about using this tool, see our article for Adding whiteout to my PDF.

COMMENT DocHub_Tool_Bar_-_Comment.png

Add your own comments in the form of a small yellow sticky icon that you can insert anywhere on your PDF with the option to expand the comment into a pop-up window that displays your comments for others to read (as long as they have permission to access the document). These Comments can be very useful for any type of collaboration on a document for internal use or  for contesting and negotiating specific terms of a contract, or  an ideal way for teachers to provide helpful, articulated feedback when grading a student's PDF assignment from Google Classroom.

STAMP DocHub_Tool_Bar_-_Stamp.png

If you need to apply an X or a checkmark to a PDF document, this is the ideal tool to use. To choose a stamp shape other than the default checkmark, click on the drop-down arrow to the right of the Stamp Tool and select a different icon. Then, click anywhere on your document to add it to your PDF. You can change the color and size of the stamps by using the drop-down menus for Fill Color and Stroke Color that appear to the right of the Tool Bar when this tool is active. You'll notice it also includes Snap-To-Grid assistance by default for lining them up perfectly with any horizontal or vertical lines to make your markup job easier.

This Snap-To-Grid assistance that some of our other PDF annotation tools also include by default will insert your stamps perfectly in place with a professional and clean look due to DocHub's ability to scan and map out the existing content and format of your document and automatically guide your cursor for the most precise placement possible which saves you from having to painstakingly pinpoint the exact spot to insert the stamp. You can always resize a stamp after its been applied by hovering your cursor over it and dragging on the small square in the lower right corner of the floating annotation window when its active. Or simply click on the stamp to make it the active one to edit.

If you upgrade to DocHub Pro, you'll have access to hundreds of shapes or icons and allow you to fully customize the Stamp Tool's menu with your favorite stamps for even faster selection of the ones you use the most. ​We recently added over 600 new stamps from Font Awesome. To customize the Stamp selection, click on the down arrow next to the Stamp Tool on the Tool Bar and click on "Customize...". Then, select any stamp to add it to your Stamp Tool's drop-down menu. Green highlight means the icon's been added, and you can click again on the stamp in that same Customize menu to remove it from your Favorites.

INSERT IMAGE DocHub_Tool_Bar_-_Insert_Image.png

Upload your own photo files (i.e. JPEG, PNG, GIF, BMP, etc.) and place them anywhere on your PDF. You can also move the images around or resize them, the same as any annotation windows, after they've been added by dragging the blue bar at the top of the image window or resize them by dragging the lower right corner in or out (the aspect ratio is unlocked).

SIGN or INITIAL DocHub_Tool_Bar_-_Sign.png

Add your signature or initials to any PDF via drag/drop from the Sign menu or click/tap on one in the menu and then click/tap anywhere on your document to insert it. You can then move it around the document after inserting it, the same as all annotations you add to your PDFs in DocHub. To create an e-signature and save it to your private DocHub account, just click on Create Signature at the top of the Sign menu, and you'll see 4 tabs for each of the styles and choices listed below and a toggle on the right side of those tabs to switch between creating a new Signature or Initials. You can also create new e-signatures and initials and manage them in your Signature Settings. See our article about Creating signatures, self-signing and sending for signature for more information.


PRINT DocHub_UI_-_print_button.png

To print a document or template while viewing it, just click on the Printer icon near the left side of the Tool Bar or click on the File menu DocHub_UI_-_File_menu.png in the upper right corner and choose to  Print...

You can also use the Actions menu in your DocHub Dashboard by selecting the document and choosing Print from the Actions menu at the top of the list of documents.



For contracts, applications, legal documents, or any other type of PDF form, DocHub allows you to quickly fill out fields and add your signature or initials. You don't need to select a tool for this. Just leave the Tool Bar set as the default Pointer Tool (arrow) to fill in any pre-made forms. You can also fill out non-fillable PDFs that don't have any form fields to enter your information by using the Text Tool or other Tool Bar items. Just click anywhere on your document while the tool is selected to add that type of annotation.Once the PDF form or non-fillable PDF document is completed, you can either download to computer, save it to Google Drive or Dropbox or OneDrive , share the URL, or email it as attachment.

For PDF forms with active fields, you can download or email a "flattened" version with the text and other form field content permanently embedded onto your PDF and finalized (where the annotations you added with DocHub are no longer editable). PDF flattening does require DocHub Pro.

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